Privacy & Confidentiality Policy

Our commitment

The Ian Potter Foundation is committed to protecting the privacy and confidentiality of those who apply for our grants, receive funding, or engage with us in any capacity.

Personal Information we collect

Where you choose to provide us with your personal details, we may collect personally identifiable information such as your name, phone number, address and email address.

We will only use your personal information solely for the purposes for which it was provided - this includes, but is not limited to, the operation and management of our grant programs. For successful grant recipients, the primary contact will be subscribed to our newsletter mailing list. You may unsubscribe at any time. We may also share information about non-financial support resources and related opportunities.

Your access to your information

You may gain access to personal information about you that we hold. You can have us correct any errors or delete the information we have about you. You may opt out of any further contact from us.

When you use our website

We collect personal information that you choose to give us (for example, your email address) if you contact us.

We use Google Analytics to collect information about how people use this website. The information we obtain from Google Analytics is used to help us understand users' needs so that we can offer a better user experience.

Google Analytics uses cookies to collect information about which pages you visit, how long you are on the site, how you got there (for example, from a search engine, a link, a social media post, etc) and what you select. Information collected by the cookies (including your IP address) is transmitted to and stored by Google on servers in the United States. By using this website, you consent to the processing of data about you by Google in the manner described in Google's Privacy Policy and for the purposes set out above. You can opt out of Google Analytics if you disable or refuse the cookie, disable JavaScript, or use the opt-out service provided by Google.

How we use grant-related information

The Ian Potter Foundation may forward and/or discuss grant applications with external reviewers and/or other trusts and foundations. The Ian Potter Foundation may also use information included in successful grant applications for promotional purposes. Save to the extent that we share your details with other potential funders (which you consent to as part of our application process), The Ian Potter Foundation ensures all information provided in and arising from grant applications will be kept confidential.

Storage of information

The Ian Potter Foundation will take reasonable steps to ensure that all personal and confidential information we collect is held in a secure format and protected from loss and misuse, as well as unauthorised access, modification, disclosure, alteration, or destruction. Security measures include electronic access controls, premises security and network firewalls. We may hold your information in either electronic or hard copy form

If you have any queries regarding this policy, please contact our Privacy Officer at:

The Ian Potter Foundation
Level 3, 111 Collins Street
Melbourne 3000
(03) 9650 3188
email: admin@ianpotter.org.au

This Policy is intended to provide guidance on how to deal appropriately with situations that involve, or may appear to involve, conflicts of interest, and to comply with the relevant provisions of the company’s Constitution and the Public Ancillary Fund Guidelines 2011.

The Ian Potter Foundation recognises the importance of transparency and accountability in its operations to promote best practice in corporate governance.

The purpose of this policy is to encourage disclosures of wrongdoing and ensure individuals who disclose wrongdoing can do so safely, securely and with confidence that they will be protected and supported.